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September 22, 2022

10 Reasons Why Hoteliers Should Use an Online Booking Calendar

Published on September 22, 2022 by support

Hoteliers have used paper and pencil for many years to manage hotel bookings. However, continuing this practice and ignoring an online reservations system could be a mistake that prevents hotels from taking full advantage of opportunities to boost revenue.

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If you manage a hotel, you know how time-consuming and laborious monitoring reservations can be. You are also aware of the significance of having a well-organized system to keep track of all your reservations and prevent double bookings or overbooking. An online booking calendar can help with that.

You may manage hotel reservations more effectively and efficiently using an online booking calendar. Additionally, it might assist you in avoiding double bookings or overbooking. In this article, we will go over some of the advantages of employing an online booking calendar at your hotel.

Why you should use an online calendar for reservations

One of its key advantages is you can manage all of your bookings in one place when you use an online booking calendar. It can save you a ton of time and hassle because you won’t have to remember to make reservations at various locations. If you own a popular hotel, you can benefit from this. An online booking calendar makes it simple to know which rooms are reserved and when allowing you to make advance plans.

Making use of an online booking calendar might also help you save time. Booking management might take a lot of time if you do it manually. You can automate many booking management activities with an online booking calendar. Your time could be freed up, as a result, allowing you to concentrate on other elements of managing your hotel.

Additionally, you can enhance your customer service by using an online booking calendar. You may improve your clients’ experience by giving them an easy-to-use booking system. This can result in recurring business and good word-of-mouth promotion for your hotel.

Main benefits of using an online booking calendar

  • It provides a 360-degree picture of all of your reservations.
  • It enables visitors to view real-time room availability.
  • On your website, accurate information promotes brand credibility and confidence.
  • The online booking calendar aids in boosting reservations by making it simple for visitors to identify your establishment and make reservations on your website.
  • By encouraging bookings on your website, you can avoid paying OTA fees.
  • Manage and track your reservations efficiently in one location.
  • Utilize booking information to guide your hotel’s selections.
  • Learn about visitor trends and choices
  • Automate reservation management duties to save time.
  • Improve client service by using a practical, user-friendly booking system.

How to create a booking calendar online

You must complete a few steps to create an online booking calendar for your hotel.

  1. Find the best online booking calendar application. Finding a calendar program that meets your demands must come first. Many choices are available, so spend time looking around and deciding which is best for you. Due to its ease of integration with other Google products like Gmail and the fact that it is free to use, Google Calendar is a popular option. Another well-liked choice that provides more customization options than Google Calendar is iCalendar.

You can also choose a customized option like Apple iCal or Microsoft Outlook. These options provide extra functionality and design flexibility. The most important thing here is to pick an online booking calendar that works well with your website and reservation system.

  1. Create a calendar. It’s time to set up your schedule once you’ve decided on a platform. The procedure will change depending on your platform, but it should be relatively straightforward. 
  • Log in to your PlistBooking account if you’re using it, then select the “Calendar” tab. Give your calendar a name by clicking the “Add Calendar” button. After choosing a color for your calendar, click “Save.” The procedure ought to be similar if you’re using a different platform. If not, assistance should be accessible from customer support or the platform’s website. Include relevant contact details for your hotel, such as the address, phone number, and email address.
  • Then, include the rooms at your hotel in the calendar. Include the minimum stay, the pricing (per night), and the room type (such as regular or deluxe) (if applicable). You can also add images of the various room types. 
  • Finally, include the calendar with your hotel’s rules. Include the check-in and check-out times, the cancellation policy, and other pertinent details.
  • Connect it to your website. Once your program is configured, you must integrate it with the website for your hotel. This will make it simple for your visitors to make a reservation on your website. Selecting a cutting-edge hotel Channel Manager is a straightforward approach to connecting the booking calendar with your website. 

You must advertise your calendar: You must promote your online booking calendar. The online booking calendar for your hotel is a fantastic tool for marketing it and drawing in more visitors. Here are some ideas for promoting your calendar and making the most of it:

  • Ensure that your website’s calendar is simple to find. Make sure it is displayed on your hotel’s booking page and include a link to it in the header or footer of your website.
  • For calendar promotion, use social media. Please share a link to your hotel’s Facebook, Twitter, and Instagram pages.
  • To promote your calendar, use email marketing. Include a link to your calendar in a monthly email blast that you send to your hotel’s mailing list.
  • On the blog for your hotel, post a link to your calendar. Make sure to link your calendar in each blog post if you have one.
  • Google AdWords can be used to advertise your calendar. You can target potential visitors looking for hotel booking calendars online by setting up a Google AdWords campaign exclusively for your calendar.

What qualities should an online booking calendar have?

A booking calendar can be made or broken by various features, so it’s critical to know what to look for when selecting one.

The following characteristics are some of the most crucial to look for in an online booking calendar:

The calendar should be simple to use and comprehend. Your clients should have no trouble locating the hours and dates that work for them. The calendar should be easily compatible with your website, current property management program, and Channel Manager.

Flexibility: The calendar needs to be adaptable so that you may make adjustments as necessary. Your visitors should be able to view previous reservations, alter current reservations, or cancel appointments.

Reliability: The calendar should be accurate and up-to-date at all times.

Reminders: The capacity to automatically send reminders is another crucial aspect to consider. This will make it more likely that your clients will remember their appointments and arrive on time.

How a booking calendar online can help you save time and money

A hotel online booking calendar can help you save time and money in the following ways:

  • It assists you in automatically keeping track of reservations, changes, and cancellations.
  • You can rapidly determine available rooms and utilize your goods more effectively.
  • To increase your revenue, prevent overbooking and underbooking with an accurate calendar.
  • You can maintain your financial stability by being aware of the precise number of reservations.
  • You can promote bookings by providing specials and discounts.
  • You can quickly respond to changes in the market by providing discounted pricing.
  • To get the best value on a hotel room, compare prices.
  • Additionally, a booking calendar incorporated into your website might assist you in avoiding booking fees frequently assessed by online booking sites and travel agents.

An online booking calendar is a practical method for advertising your hotel and drawing in more visitors. Keeping track of reservations, changes, and cancellations automatically can help you save time and money. 

Find a calendar that is simple to use, works with your current software, and is adaptable so you can make modifications as necessary. Make sure the calendar is also accurate and present and has features like the capability to provide discounted and special rates to attract bookings. An online booking calendar is a practical tool that can make managing your hotel easier while also bringing in more visitors.

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